Oh how far we've come with organizing email!
Google Mail smashes my old organize email [tag]tips[/tag] article right out the blinkin ocean.
Here's my previous tips on organizing email that has a few current useful tips.
To [tag]Organize Email[/tag] is important. These simple tips might help.
Here are some simple tips that might help you organize email if email is currently a big pain.
First get the email folder structure organized
Have you lost out on 2 or more hours worth of your valuable time in the past week because you have not established the following simple and easy organize email disciplines?
When you [tag-tec]organize[/tag-tec] email you gain massive leverage between the time it takes to set up, and the time it will save you for the months and years into the future.
Question: Email that you receive regularly; subscriptions etc? do you open them as soon as you see them in your main inbox and then either action them, file them, or delete them? Is there too big of a collection of emails in your main box?
I've read advice to keep the email inbox as empty as possible. But with the amount of spam and newsletter subscriptions I get that just isn't practical.
What I do is let my inbox get larger and larger and I have no guilt over that.
When email hits my inbox it either gets filtered or stays in the inbox. I look over all new email and if I want to keep it, then I set up a new filter for it so from then on it will not go to the inbox.
That way, the inbox fills up with stuff that's not at all important, but I keep it just in case I miss something or if I want to search through them like having my own personal web info directory.
When I get a couple thousand emails in the inbox, I move them to an archive. This way I can make sure not to delete anything just because it hits my inbox and I don't immediately recognise or value it. But my inbox stays at a size that the computer still runs efficiently.
I have got the following Mailboxes set up.
Mailboxes
Main boxes
ACTION
Later
Topic specific such as:
Health
Property
People
Newsletters
*** Anything from Nathan Shaw ***
(well ok that might be a slight over emphasis)
Filters
Learn how to get your incoming email to automatically be filtered into the appropriate mailbox.
Whitelist
Learn how to quickly add an email address to your white list, so that the spam filter doesn?t throw it out.
Flags
Outlook uses a great flagging system so that I can colour code the email that comes in and set up a filter that groups those colourised emails together.
Red means priority so I flag them as soon as they come in and then I know exactly where to go when I?ve got time to deal with the priority emails that need my fast attention.
It?s well worth spending the time to learn about flagging your emails for priority status.
Spam folder check.
Perhaps once a week, open the spam folder and scan to see any emails that you didn?t want filtered as spam.
The spam filters are great but do cause problems too because wanted email often can be filtered there. When you see one you want, add that email address to your white list.
I know it's a pain to figure these things out. But do it once, and it will streamline everything you do from now on.
And what's more, it will relieve you of all those niggling sinking stomach churning feelings of an overwhelming uncontrolled email inbox.
Resources to Organize Email
Just go grab yourself a gmail account with google. It's the future of email management.
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